On December 14th, 2021, and January 13th, 2022, the COLLECTiEF project group invited building owners (and users) of the pilot buildings in Milano and Ålesund, respectively, to attend a workshop. Due to covid-19 regulations, the meeting in Ålesund was held digitally on Teams. The workshops aimed to establish a dialogue between the users of the buildings and the project group and provide them with an arena to ask questions and air possible concerns.
From the project group, there were representatives from TEICOS, NTNU, R2M, LSI-LASTEM, and GEO in Milan, and NTNU, ÅKE, and EM Systemer in Ålesund. From the pilot buildings side, partners invited flat owners, building managers, representatives working with maintenance, and those working with the COLLECTiEF systems.
COLLECTiEF partners opened the meeting with a brief presentation in both pilot sites. The presentation included information on the project objectives, ambitions, partners, and timeline. In addition, the presentation emphasized the potential benefits for the building owners and users and the benefits related to climate adaptation and accommodating for a more dynamic energy mix. In the presentation, a template of the feedback system (the survey) that will be used throughout the first year of the project was presented. The participants were encouraged to test the survey to get an idea of what it will entail once the system is implemented. Moreover, participants in the Italian pilot were engaged with an energy quiz, a nice icebreaker before opening the floor to questions.
Questions and comments
Before the discussion with the attendees, each group of participants (from different buildings) were encouraged to consider potential concerns and benefits of the project implementation. They were also asked to reflect on how project activities may affect their everyday life and working routine and express their immediate concerns. Some of the discussions revolved around:
- To ensure active participation in schools, the project group (NTNU in particular) should visit the schools and explain the project to the pupils and teachers involved. This should be repeated if a new class is moved to the monitored room.
- In Moa Helsehus (Medical Centre), the "users" of the building change every day; this might represent a challenge if the waiting room is selected for monitoring. These movements may affect the monitoring as it could be difficult to detect changes in the indoor environment. Participants agreed that users of this specific building would be the employees, not the patients. Furthermore, some employees at the nursing homes have phones that are blocked for most functions except calls/texts. The QR code and use of Menti may thus be a problem.
- For the residential buildings, flat owners discussed the need for selected apartment blocks to be close or adjacent due to SPHENSOR's functioning; its flexibility is guaranteed by radio transmission, which might require an extension of the radio range using signal repeaters.
- There were also questions regarding the sensors and whether these will be noticeable/disturb the everyday life of building users in all pilots. Partners clarified that these would be out of the way (maybe even installed in the ceiling) and make no noise, sound, or light.
As we advance
Before installing sensors in May/June 2022, the project team will set up meetings with each building to map out which rooms the sensors should be installed in. Following this, the project team will make the necessary preparations for consent forms, etc., for the respective users of that space. Finally, the installation will begin in May/June in both pilots, and all attendants will be invited to a new workshop six months after installation to provide feedback and knowledge exchange.